Property Administrator

Department: Property Management 

Date: 2025

Reports to: Senior Property Manager

Location: Edina, MN

About the Role:

The Property Administrator plays a crucial role in ensuring the smooth operation and management of properties within the portfolio. This position is responsible for overseeing the day-to-day administrative functions, including tenant relations, lease management, and property maintenance coordination. The ideal candidate will work closely with property owners, tenants, and service providers to ensure that all aspects of property management are handled efficiently and effectively. By maintaining accurate records and providing exceptional customer service, the Property Administrator contributes to the overall satisfaction of tenants and the success of the property. Ultimately, this role is vital in enhancing the value and appeal of the properties managed under the umbrella.

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Minimum Qualifications:

· High school diploma or equivalent.

· Proven experience in property management of three (3) years or a related field.

· Must have an appropriate level of assertiveness, a sense of confidence in dealing with difficult issues.

· Strong organizational and multitasking skills.

Preferred Qualifications:

· Bachelor's degree in Business Administration, Real Estate, or a related field.

· Familiarity with property management software and tools.

Responsibilities:

· Manage tenant communications and address inquiries or concerns promptly.

· Coordinate property maintenance and repairs, ensuring timely completion of work orders.

· Maintain accurate records of leases, renewals, and tenant information.

Compensation:

· The base pay is $28.00 - $32.00 per hour.

Skills:

The required skills for this role include strong communication abilities, which are essential for effectively interacting with tenants and service providers. Organizational skills are crucial for managing multiple tasks, such as coordinating maintenance requests and maintaining accurate records. Attention to detail is necessary for ensuring compliance with property regulations. Preferred skills, such as proficiency in property management software, enhance efficiency in tracking leases and managing tenant information. Overall, a combination of these skills enables the Property Administrator to maintain high standards of property management and tenant satisfaction.

WORKING CONDITIONS:

 • Environment:

· Full-time, office-based role in a professional environment.

• Schedule & Flexibility:

· Standard business hours with the potential for occasional extended or irregular hours to meet urgent needs.

• Physical & Mental Demands:

· The role may require prolonged periods of sitting and computer use.

· Must be able to manage the mental demands of multitasking in a dynamic, sometimes high-pressure environment.

· Occasional off-site visits to meetings or events may be required.

• Confidentiality & Security:

· Must adhere to strict confidentiality protocols while handling sensitive business information.

· Work is performed in secure settings, and the candidate must follow company guidelines to ensure data protection and privacy.

PHYSICAL REQUIREMENTS: 

• General Activity:

· The role is primarily office-based, requiring prolonged periods of sitting and extensive computer use.

· Must be able to remain seated for long durations while maintaining focus on detailed tasks.

• Mobility & Dexterity:

· Occasional walking between various office locations or meeting venues may be required.

· Ability to stand for short periods during meetings, presentations, or events.

• Lifting & Handling:

· Occasional lifting and moving of office materials, files, or equipment is required, with a maximum weight of approximately 25 pounds.

· Frequent use of fine motor skills for typing, filing, and handling documents.

• Environmental Considerations:

· Work is performed in a standard office setting with moderate noise levels.

· The position may occasionally require travel to external meetings or events, necessitating some physical stamina.

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