HR & Administrative Manager

REPORTING

This position reports to the Chief Operating Officer & General Manager.

BACKGROUND

This full time position is part of a 16-member team that manages McNamara Alumni Center, the award-winning office building and event center located on the University of Minnesota Minneapolis campus.  All are employees of University Gateway Corporation (UGC), a unique partnership of the University of Minnesota Foundation and University of Minnesota Alumni Association.

JOB DESCRIPTION

The HR & Administrative Manager position supports the COO/General Manager in managing the company. The individual is a member of the Executive Management Team and is expected to participate in decision-making and strategic planning.  In this capacity, this individual’s responsibilities include creating an agenda and running the weekly Executive Team meeting.

Specific duties include: managing the Human Resources function of the company (payroll, benefit administration, employee files, etc.) performing corporate administrative duties; providing assistance with special projects; and administering the tenant relations/communications program. The HR & Administrative Manager will hire, train and supervise the Property Administrator.

The HR & Administrative Manager must maintain strict confidentiality and discretion regarding all employee matters, confidential corporate issues, and UGC’s general business operations.

The HR & Administrative Manager and COO/General Manager oversee the management of Scholars Walk, a four block walkway memorial on the University campus honoring the intellectual achievements of award-winning University faculty and students.  Responsibilities include working with several University departments and contractors to update award recipients, maintain monuments and exhibits, and plan for future expansion.

Additional responsibilities include but are not limited to: ensuring the office runs smoothly by managing administrative, financial, and managerial tasks; planning and coordinating employee engagement events; and interacting with various University employees in the work capacity.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Support COO/General Manager

• Assist in the management of the Showcase projects (including Scholars Walk described above) and other special projects as directed.
• Draft tenant communications on behalf of the COO/General Manager.
• Coordinate staff meetings and schedules.
• Prepare the office administration portions of the annual operating budget/forecast.
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Human Resources

Manage the Health and Welfare Benefits for all UGC employees.

Assist COO/General Manager with annual benefit selection.

Manage the annual employee benefit selection process in coordination with UGC’s insurance vendor.

Develop, implement and update UGC’s employee benefits and policies with COO/General Manager.

Update Employee Handbook with COO/General Manager on an annual basis.

Employee Relations

Drive the Hiring/Onboarding and termination process along with necessary documentation.

Drive the Performance Review process and documentation.

• Maintain positive relationships with UGC employees and plan employee events to build a cohesive team environment.
• Working in conjunction with UGC’s attorney, ensure that UGC is complying with all state and federal labor laws.

Process payroll and maintain employee records in timekeeping/payroll software program.

• Prepare and process bi-weekly UGC employee payroll.
• Serve as a backup for the preparation and processing of the bi-weekly payroll for an affiliated company.
• Maintain all UGC employee records and annual performance reviews; update benefit plans as needed and facilitate year-end documentation.

Hire, train and supervise Property Administrator

Oversee Day-to-Day Operations of UGC

• Implement/maintain procedures and office administrative systems.
• Manage the creation and implementation of tenant manuals; policies; and emergency preparedness programs.
• Interact with tenants, vendors and guests to assist with questions, dispatch service requests and respond to tenant concerns.
• Assist Building Operations Manager with building security programs and special projects.
• Arrange to have office equipment maintained and in working order at all times.
• Oversee purchasing of office products and annual subscriptions/memberships.
• Back-up the Property Administrator including invoice processing; accounting tasks; security access programming; tenant email and phone requests; and general administrative tasks.

QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and EXPERIENCE/SKILLS
Required: High School diploma; experience working in a business setting; employee supervisory experience

Preferred: College degree; experience working at a commercial real estate company, ideally in the property management division.

PAY & BENEFITS

Commensurate with experience, the compensation and benefits include: a competitive salary; paid parking; along with a generous health and welfare benefits package. Specifics of these benefits include accruing up to 20 days of PTO in the first year of employment; paid holidays; health/dental/optical/life/disability insurance benefits; a 403(b) retirement plan; monthly cell phone allowance; paid parental leave; and U of M Rec+Wellness Center membership .

TO APPLY

Must submit all of the following: a cover letter detailing your interest in the position, a current copy of your resume, and three professional references.

Please email all of the above to: Michael Dwyer, Chief Operating Officer & General Manager

Email -- dwyer290@umn.edu